Privacy & POPIA
How your details are used
Who is responsible
The couple (here, the fictional Amara Jacobs and Ruan de Villiers) decide why and how guest information is used. Under the Protection of Personal Information Act (POPIA) they are the responsible party. THYM Studio runs Keepsake and processes the information on their behalf as an operator, under a written agreement.
What we collect
- Your name, invitation code, mobile number and email address, supplied by the couple.
- Your reply: which gatherings you will join, the names of any guests with you, and a note if you leave one.
- Dietary needs and allergies. These can be health information, which POPIA treats as special personal information, so we only keep them with your consent.
- An optional song request, and whether you want WhatsApp updates.
Why
Only to plan the wedding: seating, catering, transport and keeping you up to date. Nothing is sold, used for advertising or shared beyond the couple, their caterer and their planner, and only what each needs.
Your consent
We ask you to agree before saving your reply. You can withdraw that consent at any time by asking the couple; your reply will then be removed. WhatsApp updates are separate and off unless you turn them on.
How long we keep it
Guest information is deleted 90 days after the wedding. The couple can export their guest list before then.
Security
Your invitation code is checked by the server every time you open or change your reply. Repeated wrong codes are blocked for a while. Information is stored with Wix, our hosting provider, which may store data outside South Africa under safeguards that meet POPIA section 72.
Your rights
You can ask to see, correct or delete your information, and you can object to how it is used. If you are not satisfied, you may complain to the Information Regulator (South Africa).
Enquiries to THYM Studio
If you enquire about Keepsake, THYM Studio uses your name, email and wedding details only to reply and to prepare a quote. We keep enquiries that do not become projects for 12 months.
Contact
Information Officer: to be confirmed. THYM Studio: studio@thym.co.za.